GoldFax Demo - Archiving Sent and Received Faxes

GoldFax can automatically save and archive a copy of all received and sent faxes to network folders as an Adobe PDF or TIFF image file. This allows you to securely save a copy of all fax transactions without your user’s involvement. Archived copies of received and sent faxes can be saved directly into your organization’s Document Management or Content Management System. All GoldFax sent and received faxes can be archived to secure network folders independent of a copy routed to users for processing. This provides an automated method to address corporate and industry compliance regulations regarding document retention and access including Health Insurance Portability and Accountability Act (HIPAA), Sarbanes-Oxley, Gramm-Leach-Bliley, Freedom of Information Act, Family Educational Rights and Privacy Act, etc.

To view a fax that is archived to a network folder, simply double click on the file to open it. You need to have a PDF or TIFF viewer on your PC - Adobe Reader is free and TIFF viewers are included in most PCs.

GoldFax provides customizable file and folder naming and for the fax information metadata in the XML output for each file.

Received Fax information

• Direct Inward Dial (DID) number via DTMF tones
• CSID (Caller Sender Identification)
• Caller ID (requires Digital T1/PRI/E1 Fax Boards)
• Time and Date received
• Number fax pages received
• Page size
• Elapsed time
• Job ID

Sent Fax information

• Fax to: number, name, company, address
• GoldFax user name
• Status - successful / failure
• Fax modem / channel number / name
• Fax cover page id
• Time and Date sent
• Number of pages sent
• Page size
• Elapsed time
• Job ID
• Custom fields from user input (i.e. Purchase Order number) or by external application